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Council ​Renewal Reminder Email

Council ​Renewal Reminder E-mail
This template is an invitation to council membership that can be e-mailed.

  • The best time to send this letter to current council members is two months before their membership expires. IFMA headquarters sends out a Renewal Reminder for members one month before a membership expires. Sending this letter two months before the member expires will add a personal touch from their council and will remind members of the value provided by the council.

  • For example: ​Members with a Paid Through Date of 12/31/2015 would be receiving this email in the 1st or 2nd week of October 2015)
  • Council administrators and leaders with report access can run reports within the members-only area of to easily identify renewing members. Run the “Members To Expire (31-60 days)” and filter the member Paid Through Date to send this email to members only expiring in 2 months.

  • Personalize this letter with information about specific council benefits. What return on investment are you providing to members who participate in local council education and events? Remind your members why council membership is indispensable!

  • Helpful Tip: Send this email earlier in the day to allow for sufficient time to respond to any member inquiries.