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Knowledge ​Strategy

Submission Guidelines


GENERAL GUIDELINES

How to Send Us Your Content: We accept submissions only via our online submission system. We do not accept submissions through postal services or email.

​Problems Submitting Content: If you have any questions or needs assistance submitting content, please Contact Us.

Content Types We Consider: You may submit content for the following content types: articles, benchmarking documents, blog posts, case studies, how-to guides, how-to videos, podcasts, presentations, research reports, scopes of work, videos, webinars.

Content Formats: All submissions must be in one of the following formats: .doc, .docx, .pdf, .mp3, .mov, or .m4v.

Timing: Content may be submitted to us at any time throughout the year.

Response Time: Our response time varies from four to twelve weeks, depending on current volume of submissions. You will receive an auto-generated email upon submission acknowledging that we have received your submission.

Content Requirements:

  • All content published in the Knowledge Library must align with one or more of IFMA’s 11 Core Competencies.
  • Citations should appear in the footnotes section of the page in the following manner: 
    • Last name, First initial. (Publication year, Month, Date) Document Title. Publication source. 
  • All submissions should be non-fiction, non-advertorial and well-researched
  • 11-point Arial font (excluding headings)

Methods of Attribution:

  • The author may place his/her organizations logo on the content via letterhead or logo in a manner that does not interrupt or mislead the reader.
  • Any mention of a specific company/organization should appear at the end of each content piece (mention of company should not present an advertorial slant).
  • Author name/credentials displayed in a prevalent position on document title and cover page.
  • A backlink will be provided from the content piece in the Knowledge Library the content provider’s website or blog upon request.
  • Mention on ifma.org and FMJ thanking providers for their contribution.

Checking Your Submission Status: You can check the status of your submissions at any time throughout the review process by logging into our electronic submission system.

Simultaneous Submissions: We do accept content that you have or will publish elsewhere, however, preference is given to content not previously published in other formats or publications.

    IFMAs ​Knowledge Library will not edit or publish submitted images that do not meet the minimum required specifications.

    All document submissions should include a keyword rich description of 250 characters or less. It should address the specific industry, core competency, methodology, and/or applicable skills/outcomes. Benchmarking and research reports should also include the publish date to establish relevancy to readers. See examples below: 

    Example 1
    Description: Investigating links between health, the built environment and occupant behavior, this research highlights strategies for and benefits of designing, building and managing workspaces that support a healthy workforce.
    Example 2
    A framework for architects and designers implementing a method for managing change and planning strategy. The change process is divided into four parts: problem statement, creating the desire to change, addressing resistance issues and the message.
    Example 3
    This presentation analyzes trends in academia that will influence the future workplace, thus affecting talent attraction drivers and influencing best practices for creating workplaces that foster community, innovation and worker well-being.

     

    For research and benchmarking reports, a comprehensive 5-page executive summary should accompany the full report. This document should adhere to the same guidelines as full content in terms of font, keywords, industry, core competency and other content identifiers listed above.

    ​CONTENT TYPES

    The following content guidelines have been developed to ensure the consistent quality and aesthetic of all Knowledge Library content.  IFMA’s Knowledge Library DOES NOT publish advertorial content.

    ARTICLE/ HOW-TO

    For the purposes of IFMA’s Knowledge Library, articles/ how-tos should be non-fiction and non-advertorial in nature. Articles written for the KL should be ground in fact and research.

    Articles/ how-tos may be up to four pages in length or approximately 1,860 words; preference will be given to articles/ how-tos written in AP style.

    Citations should appear in the footnotes section of the page in the following manner:

    Last name, First initial. (Publication year, Month, Date) Document Title. Publication source.

    BENCHMARKING DEFINED

    For the purposes of IFMA’s Knowledge Library, benchmarking reports measure key metrics a specific organization to best practices of similar organizations.  The following are accepted forms of benchmarking for the purposes of IFMA’s Knowledge Library:

    • Best practice: Report in which an organization evaluates a company/companies which they aspire to model themselves after.
    • Peer benchmarking: Report in which an organization evaluates similar companies for the purposes of remaining competitive.
    • SWOT: Report in which an organization examines the strengths, weaknesses, opportunities and threats of organizations in similar industries and climates.

    Benchmarking reports may be up to 100 pages in length or approximately 46,600 words; preference will be given to benchmarking reports written in APA style.

    Citations should appear in the footnotes section of the page in the following manner:

    Last name, First initial. (Publication year, Month, Date) Document Title. Publication source.

    BLOG POSTS

    For the purposes of IFMAs Knowledge Library, blog posts should be non-fictional and non-advertorial in nature. Blog posts written for the KL should be ground in fact and research, and written in a manner that will provide succinct answers/ solutions to FM related problems. 

    Blog posts may be up to 750 words in length; preference will be given to those written in AP style

    CASE STUDY

    For the purposes of IFMA’s Knowledge Library, case studies should follow the pattern of examining a problems background, the problem itself, detailed steps toward solving the problem, and application of the solution and desired results.  

    Case studies may be up to seven pages in length or approximately 3,260 words; preference will be given to case studies written in APA style.

    Citations should appear in the footnotes section of the page in the following manner:

    Last name, First initial. (Publication year, Month, Date) Document Title. Publication source.

    HOW-TO VISUAL BRIEFS

    For the purposes of IFMA’s Knowledge Library, how-to visual briefs should be non-fiction and non-advertorial in nature. How-to visual briefs produced for the KL should provide either step-by-step instructions or demonstration on solving a specific FM related problem, or introduce a new process or technique that solves a specific FM relation problem. Fact based evidence should be provided indicating that the recommended solution is the prevalent method for solving or approaching the problem. 

    How-to visual briefs may be up to seven minutes (420 seconds) in length and saved in WMV format. 

    PODCASTS

    For the purposes of IFMAs Knowledge Library, podcast episodes should be non-fiction and non-advertorial in nature. Podcasts produced for the KL, should provide a solution or introduce a process or technique that solves a specific FM relation problem. It should provide fact based evidence that the solution or technique presented is the prevalent method for solving or approaching a problem. 

    Podcasts may be up to 15 minutes (900 seconds) in length and saved in MP3 format. 

    PRESENTATION

    For the purposes of IFMA’s Knowledge Library, presentations should be non-fiction and non-advertorial in nature. Presentations produced for the KL should provide either step-by-step instructions on solving an FM related problem, or introduce a new process or technique that solves a specific FM related problem. Fact based evidence should be provided indicating that the recommended solution is the prevalent method for solving or approaching the problem.

    Presentations may be up to 45 minutes (2700 seconds) in length. Slide deck presentations should be saved in PowerPoint format and video presentations should be saved in WMV or MP4 format.

    RESEARCH REPORT

    For the purposes of IFMA’s Knowledge Library, research papers should answer a specific research based question and express a single point of view. Research reports should be scholarly in nature (academic/scientific) and include a thesis statement.

    Research papers may be up to 30 pages in length or approximately 14,000 words; preference will be given to research reports written in APA style.

    Citations should appear in the footnotes section of the page in the following manner:

    Last name, First initial. (Publication year, Month, Date) Document Title. Publication source.

    SCOPE OF WORK

    For the purposes of IFMA’s Knowledge Library, scope of work documents should capture and define work activities, deliverables and timelines that vendors must execute in performance of specified work for a client. The Scope of Work should detail pricing requirements where applicable. 

    Scope of Work documents may be up to three pages in length.        

    WEBINAR 

    For the purposes of IFMA’s Knowledge Library, webinars should be non-fiction and non-advertorial in nature. Webinars produced for the KL should provide either step-by-step instructions or demonstration on solving a specific FM related problem, or introduce a new process or technique that solves a specific FM relation problem. Fact based evidence should be provided indicating that the recommended solution is the prevalent method for solving or approaching the problem.  

    Webinars may be up to 45 minutes (2700 seconds) in length and saved in WMV or MP4 format.  

    WHITE PAPER

    For the purposes of IFMA’s Knowledge Library, white papers should be written with the intent of informing or persuading readers that a certain process, or technique is superior for solving a particular business problem or addressing a certain challenge. It should provide persuasive and factual evidence that the process or technique presented provides a superior method of approaching or solving a problem.

    White papers may be up to seven pages in length or approximately 3,260 words; preference will be given to white papers written in APA style.

    Citations should appear in the footnotes section of the page in the following manner:

                Last name, First initial. (Publication year, Month, date) Document Title. Publication source.

    Knowledge Library Content Submission Guidelines [PDF download]