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Knowledge Base

Chapter Welcome Letter

Tips for Using the Chapter Welcome Letter
The Chapter Welcome Letter is used to welcome new members to the chapter.


  • Send the Welcome Letter as soon as you receive word from IFMA headquarters that a new member has joined. IFMA headquarters sends new-member notices via e-mail to chapter administrators and member chairs (unless specified otherwise by the chapter), which include contact information. It is a good idea to either call or e-mail the member as soon as you receive the e-mail from headquarters to welcome him or her to the chapter. As a follow up, you could let the new member know that you will be sending a welcome letter with information on upcoming events. In the meantime, you might direct the new member to the chapter Web site for contacts and meeting details.

  • The Welcome Letter is a great way to notify a new member of the benefits of chapter membership. Take pride in your chapter offerings and explain the value that members receive by attending chapter networking and educational events. Be sure to include information about the next chapter event and let the new member know this is his or her personal invitation to attend. It would be even better to designate a chapter leader or member to meet the new member at the registration table to act as his or her “host” for the evening.

  • Personalize the letter. Insert appropriate information about your chapter where indicated between these marks < >. You might also consider including a telephone number and e-mail address for one of the following for ease of contact: administrator, president, member chair or general chapter contact.